Service Description:

This is an ideal opportunity for a highly organized and energetic individual who is looking for an opportunity to work on various administrative aspects of a nonprofit, working very closely with the Executive Director. Overall, this position will be a blending of two main areas: 1) management and supervision of all administrative responsibilities within UTEC and 2) support for Executive Director as Executive Assistant.

Specific Responsibilities

• Organizing Executive Director’s schedule, task lists, and providing daily briefings and follow-up throughout the day.
• Screening of ED’s email inbox/voicemail messages and responding to various emails/phonecalls.
• Organizing and maintaining efficient filing system for the Executive Director’s office.
• Assist in report writing to funders and various memos on behalf of the ED.
• Supervise 2 other part-time fiscal/administrative staff.
• Supervising all purchasing and vending contracts.
• Supervise maintenance staff.
• Support staff to Executive Board of Directors.
• Manage/Supervise all human resources activities (i.e. personnel files).
• Delegate various admin tasks among two other part-time support staff.

Qualifications

Bachelor’s degree preferred; prior administrative and Executive Assistant work experience; Ability to set priorities and work independently a must; Must have strong written and oral communication skills, as well as excellent interpersonal skills; Should thrive in and enjoy working in a team-oriented environment; Ability to multi-task and adapt to changing environment required; High level of organization; Sense of humor and ability to laugh at oneself a must; Commitment to UTEC’s mission focused on youth development; Ability to handle confidential information; experience in Getting Things Done organizational methods a plus; Must have tons of PASSION.

Compensation: Competitive hourly rate, 20-25 hrs/week.

Application Procedure :

It is preferred that all candidates email resumes/cover letter to Gregg Croteau , UTEC Executive Director, at gregg@utec-lowell.org. In order to expedite the internal sorting and reviewing process, please write "resume" and the position you are applying for as the only contents in the subject line of your e-mail (i.e. Resume - Office Administrator).

Application deadline is listed as September 1, 2008 but we will fill the position before then if we receive a qualified application. So...send your resume in ASAP!